Grace Montessori School provides your child a first shirt and a backpack included in the initial fees for enrollment.  Replacements can be purchased for $25/item.

Children can only be released to people on the list.

PARENT INSTRUCTIONS If your child does not have health concerns please fill out Part I only and sign at the bottom as “disclaimer” of any known allergies or medical conditions.  If your child has health concerns or requires long-term medications, a physician must complete and sign Part II.

1. Application and Capital Improvement Fee are non-refundable.

2. This is a school year (10-month) contract. In order to be released from further tuition obligations a thirty (30) day written notification of your intention to withdraw your child is required. Withdraws must contain an original signature: fax, email, or verbal notice is not accepted. Withdraws are effective from the date the school receives the notice. You are responsible for tuition for the remainder of the thirty (30) days. This contract is valid from date accepted by Grace Montessori.

3. Tuition rates can be changed with sixty (60) day notice to parents.

4. The child and parents agree to abide by the rules and regulations set forth for the health, safety and welfare of the child.

5. All group or program placements of the children are solely at the discretion of the school and are based upon appropriate developmentally level. Placement of a child is subject to change at any time.

6. Grace Montessori reserves the right to deny, cancel, sever or suspend a child’s enrollment if deemed in the best interest of the child or of the school. The school will follow the discipline policy as outlined in the Grace Montessori Parent Handbook.

7. Enrollment is Automatic Deduction program through Fauquier Bank (ACH-FB) must be completed prior to the first day of attendance. Children may not attend classes until ACH agreement has been filled out.

8. No refunds will be made for days missed due to illness, inclement weather, disaster, or holidays.

9. Should the school be closed for any reason on a specified day of the week a child is scheduled to attend, no make-up or additional day of attendance will be given. Should a child be absent on a specified day of the week scheduled to attend, no make-up or additional day of attendance will be given.

10. Additional days or hours of attendance beyond the specified program currently enrolled will be billed at the extra hours rate of $12 per hour or any portion thereof. All additional time of attendance must be approved in advance by the school administration.

11. All ACH-FB payments are to be made on the fifth (5th) of the month and are non-refundable. A late fee of $50 will be added to all payments after the fifth (5th) calendar day of the month. A fee of $50 will be added to all returned checks or returned ACH-FB payments. Grace Montessori reserves the right to add a collection fee of thirty percent(30%) on any delinquent account balance that is referred to any outside agency/attorney for collections. It is further agreed that you will be responsible for all court costs plus interest of 1.5% per month at 18% per annum.

12. First tuition payment is due on the child’s first day of enrollment. Tuition will be prorated for the month for any student starting after the first week of the month.

13. Following the receipt of your letter of intention to withdraw your child per the guidelines in Term #2 you will receive a departure letter from Grace Montessori. This letter will detail your financial obligation to the school which will include any tuition owed for extra hours/occasional care and your monthly tuition in addition to any other outstanding fees.

14. If your child is not picked up on time, you will be charged an overtime rate. Parents arriving after 4:30 pm will be charged $2 per minute for the first ten (10) minutes, $4 per minute for 11-20 minutes, $10 per minute for 21+ minutes - based on the clock in the school office.

15. We hereby promise to meet the tuition rate schedule and dates due. Failure to comply with payment on correct dates will be dealt with as stated above. No transfer of records will be granted until financial obligations to the school have been met.

Grace Montessori School admits students of any race, religion, creed, color and national or ethnic origin.  Grace Montessori School considers the records of all students to be confidential information available to a child’s parents or guardians upon request.  Requests will only be released to other centers or agencies upon the signed request from the parent or guardian, and only after all accounts are paid in full.

In an effort to help identify missing children, the Virginia Department of Social Services requires us, as a school offering child care, to ask for information pertaining to a child’s previous, if any, care.  Parents are also asked to present the school with proof of the child’s identity and age.  In compliance with this regulation, Grace Montessori School asks that you provide us with the requested information.  Proof of a child’s identity and age may include a certified copy of a child’s birth certificate, birth registration card, notification of the child’s birth (hospital, physician or midwife record) or a passport.  In the case of adoption, a placement agreement or other proof of the child’s identity from a child placement agency is also acceptable.  We ask that you provide us with this information at the time of your child’s enrollment, no later than his or her first day.  Please understand we do not need to keep the original document.  We only need to transfer the information on to the enrollment application.